District Administrative Assistant I. / Event Planner
Company: Jordan School District
Location: West Jordan
Posted on: May 28, 2023
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Job Description:
District Administrative Assistant I / Event Planner:The Event
Planner will use their problem-solving skills and determination to
overcome challenges and ensure that events meet or exceed
expectations of the foundation. This will include contacting
vendors, touring potential venue locations and helping with the
set-up, execution and cleanup of an event. They may also create
promotional videos and advertisements to spread awareness about
fundraising events to the public. This position will also provide a
supportive role to the existing foundation team and maintain a
professional image at all times due to the constant interactions
with foundation donors and the general public. Foundation events
include: Regular Board and Committee Meetings, Golf Tournament,
Awards Banquets, School Presentations, Challenge Run, Christmas For
Kids, Donor Appreciation Luncheon, Unified Sports Events and more.
* Exceptional oral and written communication skills for dealing
with donors, vendors, board members and district employees* Strong
organizational and planning skills to coordinate and plan multiple
events throughout the year* Creative thinking skills to ensure all
foundation events are successful and meet our mission and purpose*
Multitasking ability necessary to move from one task to another as
needs arise* Basic accounting skills to track spending and stick to
a budget* Knowledge of risk management to identify potential legal
liabilities and take steps to mitigate them* Good networking skills
to build relationships with district leadership, vendors, suppliers
and donors GENERAL FUNCTIONUnder the supervision of the department
administrator, the District Administrative Assistant I provides
general administrative support. May type correspondence, take
meeting minutes, complete District and State reports, screen
telephone calls, greet patrons, schedule meetings and make
appointments. Incumbent may assist in monitoring of budgets and,
with supervision, may act as a resource in appropriate area of
responsibility. Within guidelines, incumbent will resolve issues as
needed or will refer problems or concerns to appropriate
supervisor(s) or other department(s) for resolution. ESSENTIAL
FUNCTIONSProvide general administrative support to a department
function as directed. Answer telephones, greet visitors and answer
questions from parents, students, principals, staff, vendors,
District and other officials and the public while maintaining a
pleasant and positive office environment.Prepare, monitor, maintain
and submit required information to the supervisor, District, State
or Federal agency.Maintain confidentiality of student or district
information by following district policies regarding confidential
information. Type correspondence, complete District and State
reports and make appointments. Within guidelines, act as an
information source regarding policy, study results, reports, and
other documents for District administrators, principals, teachers,
schools, the business community, patrons and the general public.May
perform one or more of the following specific office duties as
assigned (e.g. prepare materials for school, community and
administrative use; enter and process purchase orders; schedule
appointments, meeting rooms and take minutes; assist with
monitoring budgets; process timesheets, hire sheets or payroll
records; receipt money; monitor student attendance and track
student files; work with transportation to arrange student
transportation; provide backup to other department employees; act
as a resource to departments or schools regarding department
function; order and maintain proper supplies and equipment; assist
employees with questions related to department function; etc.) This
position requires punctual and regular daily attendance.
NON-ESSENTIAL FUNCTIONSOther duties as assigned.QUALIFICATION
REQUIREMENTSIncumbent must be fingerprinted and clear a criminal
background check.Minimum Job Qualifications:Requires High school
diploma, GED or equivalent as reviewed by the Department of Human
Resources. Verification may be requested.Requires an Associate's
Degree in business, or equivalent training PLUS a minimum of two
(2) years previous related work experience with demonstrated
competency in a variety of administrative assistant functions and
data processing or an equivalent combination of education and
experience.Requires strong interpersonal skills including
diplomacy, tact and social judgment. Incumbent may have contact
with District Administrators, consultants, employees, school and
District Office staff, patrons and the general public.Requires
ability to organize and prioritize work. Requires strong
bookkeeping and accounting skills. Requires successful data entry
ability.Requires ability to communicate both orally and in writing
with clarity and precision (e.g. answering questions, composing
letters, etc).Requires ability to schedule multiple tasks,
satisfying multiple priorities and meeting multiple deadlines.
Requires problem solving and analytical skills.Experience using the
current District payroll system preferred. Requires demonstrated
computer software skills (e.g. word processing, spreadsheets, and
databases).Thorough knowledge of Federal, State and District
policies and procedures as they affect supervisor's jurisdiction
preferred.Machines, Tools & Equipment Used:Standard office
equipment and machines used in office setting.Physical Requirements
- Not limited to the following:While performing the duties of this
job, the assistant is regularly required to speak and/or hear. The
assistant is frequently required to sit; occasionally required to
stand; walk; reach with hands and arms and stoop, kneel, or crouch.
The assistant is occasionally required to use hands to handle or
feel. The employee must frequently lift and/or move up to 10 pounds
and occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance
vision, color vision and peripheral
vision.PDN-99253ce7-2cfb-4436-bcf3-8cdeeee19e24
Keywords: Jordan School District, West Jordan , District Administrative Assistant I. / Event Planner, Administration, Clerical , West Jordan, Utah
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